Axia College Material Appendix B Tips for Creating a PowerPoint® Presentation Your Week Three assignment requires you to use the Microsoft® PowerPoint® graphics presentation program. This lecture provides you with the very basics for starting up with the program. Getting Started • Open the Microsoft® PowerPoint® program. • Start a new presentation: Click on Blank Presentation and then click OK. • Choosing a slide layout: Click on Format and then click Slide Layout.
A good one to start with is one with a header and bullet points. • Type in text for the slide. Suggestion: Put the title of your paper in the top box and then your name and class information in the lower box; Next slide: Overview of paper topics—introduction; Next slide: First topic • To add presenter’s notes: Click on the Notes Page. Click on View and then click Notes Page. To get back to the slide, click on View and then click Normal. • To add a slide: Click on Insert and then click New slide. To add background color: Click on Format, click Background, and then click More colors (for the full palette). • To insert a slide in the middle of your other slides: Go to the left side of the screen, where it gives you an overview of your slides and click on the place where you want the new slide to go. Click on Insert and then click New Slide. • To change the order of your slides: Go to the presentation overview on the left side of the screen, click on the slide you want to move, and then drag and drop it where you want it to go. Save your presentation just as you would save a Microsoft® Word document by clicking on File and then click Save. Some Fun Features of the Microsoft® PowerPoint® Program • To apply one of the design templates: Click on Format and then click Slide Design. Choose whichever one you would like to apply to your presentation. • To insert clip art or a picture file: Click on Insert, choose Picture and then click on Clip art or choose a picture from the files on your computer. Note. If you are stuck, use the Help feature to figure things out.
Click on Help, click Microsoft® PowerPoint® help, and type in a keyword. Points to Keep in Mind Regarding Microsoft® PowerPoint® Presentations • The Microsoft® PowerPoint® program is a visual aid to help express the main ideas of your presentation. Before you can express your main ideas, you must have a solid idea of what you want to communicate. Spend much of your preparation time on the content of your presentation, not just your visual aids. • Limit the amount of information you put on each screen.
If information is crowded densely onto a screen, your audience is likely to read the screen and not listen to you, or the information will be too small for your audience to read. • Bullet points and charts are good ways to organize information visually. • Keep your formatting and backgrounds simple enough to avoid being distracting. If your presentation is very complex visually (such as moving images, many bright colors, etc. ), it is likely your audience will pay more attention to the images than to what you are saying. • Graphics help add interest to your presentation.
Pictures, clip art, and arrows are good; just limit the number of them you use per screen. If you are not sure if something is distracting, ask someone to review your work and give you some feedback (Wilder and Fine, 1996). More Tips There are also many Web sites that focus on Microsoft® PowerPoint® presentations. Go to your favorite search engine and enter “Microsoft® PowerPoint® presentation. ” References Wilder, C. & Fine, D. (1996) Point, click & wow!! A quick guide to brilliant laptop presentations. San Francisco: Jossey-Bass Pfeiffer.